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Position Opening - Program Assistant
2
Job Summary
Under the direction of the Chemistry Department
Head, this staff member provides programmatic support and leadership
for the department. This is the principal staff member to manage
the faculty and staff personnel issues as well as assisting the
department head with reporting duties.
Characteristic Duties and Responsibilities
1. Serve as Office Manager.
2. Make recommendations to the department head to improve organization
and workflow
3. Compile and maintain collection of resource materials and program
information
4. Manage the faculty/staff search process ensuring compliance
with HR/Affirmative Action policies and procedures 5. Prepare/edit
searches, advertisements and where necessary, job descriptions
6. Insure that applicant files are complete
7. Facilitate file reviews by faculty
8. Manage Process, resolving problems to ensure
compliance
9. Manage applicant visits
10. Work with Department Head to manage
faculty promotion and tenure and reappointment (PTR) processes
11. Facilitate file development between the faculty
member and the Department Head and promotion and tenure committee.
12. Serve as liaison between department level and
Dean’s Office for entire process
13. Manage faculty/staff payroll
14. Draft offer letters and other documents needed
for completion of payroll packet; arrange orientation with HR,
payroll, as required.
15. Prepare and track all immigration paperwork for various hires
and various visa levels for entire department.
16. Resolve problems with the department of International Services
and Programs.
17. Manage TA and faculty evaluation process
18. Serve as resource to students and visitors
to the chemistry building.
19. Have an understanding of all aspects
of the department (educational and research) to field most of
the questions
20. Manage department website.
Minimum Qualifications
- 1. BA degree
2. Three-5 years related experience
3. Demonstrated ability to independently provide significant
program support
4. Demonstrated ability to work independently and regularly
exercise judgment regarding a wide variety of administrative
matters
5. Good interpersonal and organization
skills
6. Good writing and communication skills
Preferred Qualifications
Web knowledge-ability to technically manage the
website or ability to learn
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